Microsoft Teams Call Recordings: What Is It and How To Use It?
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Microsoft Teams Call Recordings: What Is It and How To Use It?

by Eric
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Are you already using Microsoft Teams? If you are, then you should be taking advantage of call recording to capture organization processes.

Enhanced Microsoft Teams can now support the integration of third-party recording solutions, which includes:

  • platform functionality
  • user experiences
  • administrative interfaces.

This is so that administrative interfaces can provide solutions to analyzing, configuring, managing, recording, and storing Teams communications. However, do take note that there are compliance requirements for Microsoft Teams call recordings.

Read on to know more about this amazing feature.

What is Microsoft Teams call recording?

You can record any Microsoft Teams meeting or call to capture audios, videos, and screen sharing activities. Recordings happen in the cloud and are automatically saved so you can share them securely across your company.

However, as of the moment, Teams’ meeting recordings will no longer get saved to Microsoft Stream. All recordings get saved to OneDrive and SharePoint moving forward. Also, Microsoft Whiteboard and shared notes aren’t currently captured in meeting recordings. Moreover, when you view a meeting recording, you’ll see not more than four video streams at once.

Can an employer listen or record audio calls to other employees in Microsoft Teams?

Now that most people may be working from home because of the pandemic, employees may often use the audio call feature in TEAMS to discuss work matters, and sometimes, have personal conversations. Some users may get concerned that their employer can listen in or record audio calls to other employees without their knowledge.

There’s no need to fret about this since personal conversations over audio calls are not monitored by anyone in the organization. Your conversations are safe until disclosed by you or the other party.

However, please note that there are specific compliance policies that a company can opt to record each meeting automatically, but this doesn’t apply to private calls. These sessions are recorded and captured for subsequent processing and retention as enforced by relevant corporate or regulatory policy.

Under this policy and compliance recording, users will be made aware that their digital interactions within Microsoft Teams are being recorded and will not be able to disable the recording have access to it once the interaction is complete. The call recording will then become part of the organizational archive available to compliance and legal personnel for legal hold and other corporate retention uses.

To get to know more about Microsoft Teams’ commitment to privacy, visit this link.

How to Record Microsoft Teams Meeting or Call

There are tons of conference apps for teams that have come up during the pandemic. As a result, different organizations are using these apps to ensure that the work-from-home situations go smoothly.

Microsoft teams video conference app is ideal for conducting online meetings, classes, and many others. Also, you can record these important sessions for further use for your company.

Here are the steps to record a Microsoft Teams meeting.

  1. Join the meeting.

Once you’re in the meeting, click on the  dots on the meeting controls bar to select More options.

  1. On the menu, select Start recording.

Once the recording has started, you and other participants will be notified at the top of the window. A red dot will also appear at the meeting bar. The meeting notification will also get posted to the chat history.

Take note that a user can’t make multiple recordings of the same meeting at a similar time.

  1. Stop recording.

To stop your recording, go back to the meeting controls and select More options. Them, click on “Stop recording.” Your recording will be processed, which can take some time, and then saved to OneDrive and SharePoint (not Microsoft Stream). You’ll then get a notification in your email and the meeting chat that the recording is available.

Storage

Teams meeting recordings will be stored inside OneDrive or SharePoint, depending on the type. If you’re still using Microsoft Stream (not OneDrive and SharePoint) to store recordings and you are the owner, you can change permissions and allow users without access to view the recording.

  • Channel Meetings – You can find the recordings inside the Recordings folder in the Files tab.
  • Other Meetings – For non-channel meetings, recordings will be located inside the Recordings folder in the OneDrive directory of the user who recorded them.

Sharing

To share the recording link with people who didn’t attend the meeting, look for the file and click the share option. You can either share it directly or copy the link and share it however you like.

If you’re not the one who recorded or organized the meeting, you can still share the recording. However, the meeting recorder or organizer will still need to approve the sharing before other people can get access.

Downloading

  • In the first quarter of 2021, only the organizer and the person who recorded the meeting can download it. Other attendees can only view the recording.

How To Play a Meeting Recording

Your recording will be available after the scheduled meeting has ended, so it’s not necessarily when the ‘recording’ ends. If you joined a scheduled meeting, you have to go to the Details tab in your calendar and select the recording.

However, if it was a channel meeting, you have to go to the channel conversation then select recording. You can also click on More actions … on the recording and choose Open in OneDrive (if a chat meeting) or Open in SharePoint (if a channel meeting).

Do you have more questions?

If you still need more help with Microsoft Teams call recordings, don’t hesitate to ask your cloud communications provider. You can also go directly to Microsoft Support to find answers to your questions.

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